Functions and event manager

Functions and event managers plan, organise, promote and run events, conferences and functions.

Day-to-day

• Talk with clients about events and offer suggestions to ensure their requests can be met
• Negotiate the type and costs of services to be provided, in line with the event budget
• Organise the venue and ensure that it is appropriately set up, with regard to seating and decor
• Consult with management to ensure adequate staff members are rostered for duty and with catering staff to plan the menu
• Coordinate staff, allocate tasks and ensure the program of events occur on time
• Find solutions to any problems that arise concerning services or programs provided
• Collaborate with service providers
• Follow up with clients to arrange payment and after the event, to evaluate the service provided
• Work with associated event support officers to coordinate marketing and promotional activities
• Potentially seek sponsorship or in-kind services and products for scheduled events
• Develop and manage event budget, research costs and ensure services and products associated with event are delivered within budget allocation
• Collect and analyse data on projects undertaken and report on project outcomes